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Position: Tender Manager Department: Tendering & Business Development Industry: Building Construction / Real Estate / Infrastructure Reporting To: COO / Managing Director Location: Head Office- Address: MIG-108, Ruchika Market, Baramunda Housing Board Colony, Baramunda, Bhubaneswar, Odisha 751003 Preferably Odiya Candidate. Salary Range: Upto 11 lakh CTC 1. Job Summary The Tender Manager will be responsible for managing the complete tendering process for building construction projects, from identifying tender opportunities and preparing technical and commercial bids to submission, negotiation, and handover of awarded projects to the execution team. The role requires strong knowledge of civil construction, estimation, costing, BOQ analysis, contract documentation, and government and private-sector tendering procedures. 2. Key Responsibilities A. Tender Identification & Planning Identify and evaluate new tender opportunities for residential, commercial, industrial, and high-rise building construction projects. Review tender notices, eligibility criteria, scope of work, submission deadlines, and contractual requirements. Coordinate with clients, consultants, government departments, and private developers regarding tender opportunities. Maintain a tender database and prepare a tender submission schedule. B. Tender Document Preparation Study tender documents, drawings, technical specifications, BOQ, scope of work, and contract conditions. Prepare and review technical bids, commercial bids, and prequalification documents. Arrange required documents, including company credentials, work experience certificates, financial statements, GST, PAN, EPF, ESI, labour licences, and other statutory documents, as applicable. Ensure compliance with tender eligibility requirements and submission guidelines. C. Estimation & Costing Prepare detailed project cost estimates for building construction works. Analyse BOQ quantities, rates, material costs, labour costs, equipment costs, subcontractor quotations, overheads, and profit margins. Obtain and evaluate quotations from suppliers, vendors, and subcontractors. Coordinate with the estimation, purchase, planning, finance, and technical teams to finalise competitive tender rates. Assess project risks, price variations, taxes, contingencies, and contractual liabilities before bid submission. D. E-Tendering & Bid Submission Manage online tender registration, document uploads, and bid submission through relevant e-procurement portals. Coordinate EMD, tender fees, bank guarantees, and other bid security requirements. Ensure timely and error-free submission of technical and financial bids. Monitor tender corrigenda, pre-bid meeting notices, clarifications, and amendments. Maintain confidentiality and accuracy of all tender-related information. E. Client Coordination & Negotiation Attend pre-bid meetings and technical discussions with clients and consultants. Prepare responses to tender queries and clarification requests. Participate in commercial negotiations and rate finalisation with management approval. Track tender results, bid status, and client feedback. F. Contract Award & Handover Review letters of intent, work orders, contract agreements, and award conditions. Coordinate with management and the legal team to review commercial terms and contractual risks. Prepare a detailed tender handover to the project execution team, including BOQ, approved rates, scope, timelines, and key contract conditions. Maintain records of submitted tenders, awarded projects, unsuccessful bids, and tender performance. 3. Educational Qualification B.Tech / B.E. in Civil Engineering preferred. Diploma in Civil Engineering may be considered for candidates with substantial relevant experience. Additional qualifications in construction management, quantity surveying, estimation, or contract management will be an advantage. 4. Experience Minimum 7–10 years of relevant experience in tendering, estimation, costing, and bid management in building construction or infrastructure projects. Experience in residential, commercial, industrial, or high-rise building projects is preferred. Proven experience in handling government and/or private-sector tenders independently. 5. Required Skills Strong knowledge of civil construction estimation, costing, BOQ, and rate analysis. Expertise in tender documentation and e-tendering portals. Knowledge of construction contracts, tender eligibility, EMD, BG, and statutory documentation. Proficiency in MS Excel, MS Word, and relevant estimation software. Excellent negotiation, analytical, communication, and coordination skills. Ability to manage multiple tenders and meet strict submission deadlines. 6. Key Performance Indicators (KPIs) Timely and accurate submission of tenders. Tender qualification and success rate. Accuracy of project estimation and cost calculations. Compliance with tender requirements and documentation standards. Value of contracts secured and contribution to business growth. Effective coordination and timely handover of awarded projects. 7. Personal Attributes Strong commercial awareness and attention to detail. Leadership and team management capabilities. Proactive approach to identifying business opportunities. Ability to work under pressure and meet tight deadlines. High standards of integrity and confidentiality.

Strong hands-on, end-to-end experience with government tendering through GeM, the Central Public Procurement Portal, Indian Railways/IREPS and State Government portals. Must independently handle tender identification, eligibility assessment, bid documentation, technical/commercial submissions, online bidding and compliance. Identify and track relevant government tenders on various e-procurement portals. Handle end-to-end tendering through: GeM (Government e-Marketplace) CPPP (Central Public Procurement Portal) Indian Railways / IREPS State Government e-Procurement Portals Review tender documents, eligibility criteria, scope of work and commercial conditions. Assess the company's eligibility and prepare tender participation recommendations. Prepare and manage complete technical and commercial bid documentation. Coordinate internally with Sales, Finance, Technical and Operations teams for required documents and information. Prepare EMD, tender fees, declarations, undertakings, certificates and other compliance documents. Ensure all tender documents are complete and submitted within prescribed timelines. Handle online bid submission and e-bidding/reverse auction, wherever applicable. Monitor tender amendments, corrigenda, pre-bid clarifications and submission deadlines. Coordinate responses to technical and commercial queries raised by government departments. Maintain records of submitted tenders, bid status, results and upcoming opportunities. Ensure compliance with all tender terms, conditions and government procurement guidelines. Support in preparing responses for technical/commercial clarifications and post-bid requirements. Coordinate with relevant departments for work orders, purchase orders, agreements and other post-award documentation, wherever required.